Healthcare · Hospital Laundry
RFID Linen Management
Every piece of hospital linen has an identity of its own, and its movements are recorded without anyone writing them down.
- Modules
- 21
- System addresses
- On-premise at the hospital
The problem it solves
Linen goes missing and the hospital finds out at stocktake, months later. Nothing records who held it last. RFID tags capture each handover between departments as it happens, so a discrepancy surfaces the same day.
System flow
- 01
Registration
New linen is registered and tagged, in bulk if needed
- 02
Distribution
Clean linen goes to departments, logged as a handover
- 03
In Use
Location is tracked per department through periodic reads
- 04
Collection
Soiled linen is scanned as it is collected for washing
- 05
Wash Cycle
Each wash is recorded, incrementing the item's service life
- 06
Back to Stock
Clean linen returns to stock ready for redistribution
- 07
Stocktake
Bulk counting reconciles physical stock against records
- 08
Retirement
Linen past its cycle limit is withdrawn from circulation
Modules
Modules are grouped the way the system actually works, each with its function spelled out.
Identity & Registration4 modules
- Linen Master
- Master record for each item with its full history
- Linen Types
- Type, size, and maximum wash-cycle limits
- RFID Tags
- Tag assignment and replacement, including damaged tags
- Bulk Registration
- Registers hundreds of items in one scanning run
Movement4 modules
- Live Tracking
- Current location based on the most recent read
- Department Handover
- Records transfer of custody between departments
- Handover Receipt
- Receiver confirmation, so shortfalls surface on the spot
- Manual Tracking
- Fallback recording when a tag will not read
Lifecycle3 modules
- Wash Cycles
- Counts how many times each item has been washed
- Stocktake
- Counting sessions with automatic variance reporting
- Disposal
- Removes damaged or end-of-life linen
Master Data4 modules
- Departments
- Consuming units and their allocations
- Hospitals
- Multiple facilities on a single installation
- Laundry Vendors
- Washing partners and where responsibility sits
- Reader Devices
- Registration and configuration of RFID readers
Oversight3 modules
- Automatic Alerts
- Notifications when stock runs low or items go missing
- Reports
- Movement, loss, and cost summaries per department
- Dashboard
- Current stock, circulation, and variance at a glance
Access3 modules
- Users
- Accounts for laundry staff, departments, and management
- Roles & Permissions
- Authority scoped to each role
- Authentication
- Secure sign-in for web and mobile
Technology, in plain words
- NestJS
- Keeps server code organised and maintainable
- Next.js
- A framework that builds site screens so pages open quickly
- Flutter
- Builds the Android and iOS apps from one codebase
- RFID UHF
- A radio tag read from several metres away without contact
Need a system like RFID Linen?
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